Speaker Expenses & Travel Support Policy
Last updated on: 9th June 2026
1. Our Approach
AiX Conference is an independently organised conference focused on the intersection of AI, design, product, and technology. We value the time, expertise, and effort that speakers contribute to the event. While our budget does not currently allow us to fully fund speaker travel and accommodation, we aim to provide a fair and transparent support policy that helps reduce barriers to participation.
2. Support Available
Accepted speakers may be eligible for up to £100 of support towards either travel or accommodation.
Travel, or
Accommodation
Support can only be applied to one category and cannot be split across multiple expense types.
Accepted examples:
£100 towards train travel
£100 towards hotel accommodation
Examples that would not be accepted:
£60 hotel + £40 train
£50 hotel + £50 train
The maximum contribution available is £100 towards a single approved category.
3. Booking Requirements
To be eligible for support, all travel and accommodation arrangements must:
Be agreed with the AiX Conference team in advance.
Be booked directly by the AiX Conference team.
Fall within the approved support limit.
AiX Conference is unable to reimburse expenses that have been independently booked or paid for by speakers.
4. What Can Be Covered
Travel support may include:
Standard rail travel
Economy-class flights where appropriate
Coach travel
Public transport directly related to attending the conference
Accommodation support may include:
Hotel accommodation for the night before the conference
Hotel accommodation on the evening of the conference where required
5. What Cannot Be Covered
We are currently unable to cover:
Meals and refreshments outside of those provided at the event
Taxi or rideshare services
Parking charges
Fuel costs
Visa costs
Travel insurance
Companion or partner expenses
Additional nights of accommodation
Expenses booked independently by speakers
Any costs exceeding the approved £100 support limit
6. Complimentary Conference Ticket
All accepted speakers receive complimentary access to AiX Conference on the day of the event.
7. Additional Support Requests
We recognise that every speaker’s circumstances are different. If travel or accommodation costs would prevent you from participating, please contact the AiX Conference team before making any arrangements. While additional support cannot be guaranteed, we will always consider requests on a case-by-case basis where budget allows.
8. Policy Changes
AiX Conference reserves the right to amend this policy at any time. Any changes will not affect travel or accommodation arrangements that have already been approved and booked by the conference team.
9. Contact Us
If you have any questions about the Speaker Expenses & Travel Support Policy, contact us at: hello@aixconf.co.uk
![](data:image/svg+xml,<svg display="block" role="presentation" viewBox="0 0 24 24" xmlns="http://www.w3.org/2000/svg"><path d="M 10 4 L 10 10 L 6 10 M 20 10 C 20 15.523 15.523 20 10 20 C 4.477 20 0 15.523 0 10 C 0 4.477 4.477 0 10 0 C 15.523 0 20 4.477 20 10 Z" fill="transparent" height="20px" id="LGLiwk0Yf" stroke-dasharray="" stroke-linecap="round" stroke-linejoin="round" stroke-width="2" stroke="rgb(255, 255, 255)" transform="translate(2 2)" width="20px"/></svg>)
![](data:image/svg+xml,<svg display="block" role="presentation" viewBox="0 0 24 24" xmlns="http://www.w3.org/2000/svg"><path d="M 5 0 L 5 4 M 13 0 L 13 4 M 0 8 L 18 8 M 2 2 L 16 2 C 17.105 2 18 2.895 18 4 L 18 18 C 18 19.105 17.105 20 16 20 L 2 20 C 0.895 20 0 19.105 0 18 L 0 4 C 0 2.895 0.895 2 2 2 Z" fill="transparent" height="20px" id="UAgHcu75Z" stroke-dasharray="" stroke-linecap="round" stroke-linejoin="round" stroke-width="2" stroke="rgb(255, 255, 255)" transform="translate(3 2)" width="18px"/></svg>)
![](data:image/svg+xml,<svg display="block" role="presentation" viewBox="0 0 24 24" xmlns="http://www.w3.org/2000/svg"><path d="M 8.601 19.799 C 10.461 18.193 16 12.993 16 8 C 16 5.878 15.157 3.843 13.657 2.343 C 12.157 0.843 10.122 0 8 0 C 5.878 0 3.843 0.843 2.343 2.343 C 0.843 3.843 0 5.878 0 8 C 0 12.993 5.539 18.193 7.399 19.799 C 7.572 19.929 7.783 20 8 20 C 8.217 20 8.428 19.929 8.601 19.799 Z" fill="transparent" height="19.9998px" id="lu4Sv4FZ_" stroke-dasharray="" stroke-linecap="round" stroke-linejoin="round" stroke-width="2" stroke="rgb(255, 255, 255)" transform="translate(4 2)" width="16px"/><path d="M 3 6 C 4.657 6 6 4.657 6 3 C 6 1.343 4.657 0 3 0 C 1.343 0 0 1.343 0 3 C 0 4.657 1.343 6 3 6 Z" fill="transparent" height="6px" id="gZqMIysY1" stroke-dasharray="" stroke-linecap="round" stroke-linejoin="round" stroke-width="2" stroke="rgb(255, 255, 255)" transform="translate(9 7)" width="6px"/></svg>)
